Schedule of Events

1.1 You want CHAOS, you got it! Lessons Learned from a fast paced $110 million Master Plan Implementation – Baker 240

Imagine, your master plan is completed. Your executives give you two years to complete 3 major buildings in addition to designing 2 other major projects along with the standard array of minor capital renovations and project requests that typically plague process planning. You realize that you only have 3 in-house design and construction staff, no real standards and have to hire an army of consultants varying from program managers to construction managers to architects as well as hundreds of vendors and contractors. You’ve made it this far, you can mentally grasp the magnitude of the services procurement, but you realize: How are all these individual companies, each with their own service models going to work together to achieve your goal – Increasing Student Success through quality Facilities Design? Are your contracts going to be enough, are your drawings and specs going to be enough? Are you as an owner going to be able to pull this all together? We welcome you to join us for a 50-minute Lessons Learned on how to get up and running fast when your project gets kicked off, how to bring a large scale team into alignment moving towards one goal and review what worked and what sounded good in planning but flopped in execution.SPEAKERS: Mark A. Green, Director of Facilities Design and Planning, Cuyahoga Community College

1.2 Plan B: A Student Housing Success Story – Baker 242

Improving student housing is a major goal of Kenyon College’s master plan, however building a new residence hall proved unfeasible for a variety of reasons. The college took a different approach and is creating a village of townhouses that will ultimately house 216 students in apartment style residences. Phase One was complete for the 2011-12 academic year and has been so well received by student residents, college administration and donors that Phase Two is moving forward immediately. Representatives from the college and architect will offer success stories and lessons learned for planning, funding and designing this housing type. Topics include:

• trends in student housing
• successful fundraising approaches to smaller scale projects
• efficient space use strategies for apartment style housing
• student life opportunities and post occupancy reviews by residents
• cost-effective (and budget-busting) design components that contribute to the project’s anticipated LEED for Homes Gold certification

SPEAKERS: Mark Kohlman, Chief Business Officer, Kenyon College, Holly Miller, AIA, LEED AP, Associate, Gund Partnership

1.3 Space Strategies for Increased Student Retention – Baker MCC

This presentation explores successful space management strategies employed by one public institution in a state that is mandating a change in the state appropriations funding formula, changing from an enrollment-based to a retention/graduation percentage with a special emphasis on graduate students. Besides the expected retention strategies, there are several space management strategies that can be employed to support the institution’s efforts to increase retention in existing space.

While this presentation can apply to both public and private higher education institutions, this is a case study of one public institution that is facing a change in state appropriations funding formula from an enrollment increase basis to a graduation percentage increase basis targeting graduate students. Retention discussions typically focus on better advising, changed admission standards, support needs for different populations, etc., but this presentation goes beyond these expected strategies to discuss what can space planners do to support the institution in their retention efforts.

SPEAKER: K. Watson Harris, Middle Tennessee State University

2.1 Planning Amidst Chaos and Managing Change: Columbus State Community College Master Planning Process – Baker 240

Start with one urban campus, one suburban campus, and nine off‐campus locations spread across four counties, a growing online presence, a diverse 30,000 student body, and 2,700 employees. Add new leadership, a cash‐strapped economy, changing demographics, converting to semesters, technology demands and changing education delivery methods, changing workforce needs, space pressures, and extreme growth and you have the complex reality facing Columbus State Community College. This session will focus on the ongoing master planning effort conducted to sort through these challenges and manage the diverse internal and external expectations to help the College be proactive in managing change while working towards a common goal of student access and success.From an institution’s standpoint, the challenge is especially critical as the 30,000‐student college faces unprecedented demand on services while State funding promises to be at an all‐time low. Creative financing strategies are being explored to keep up with the capital demands and continue providing the community the opportunity for higher education and workforce development. Each speaker will identify their role on the team, and present the planning approach that considered all of the changing variables in a realistic and implementable way. The proposed session will engage the audience in a focus group type discussion to share similar experiences and ideas.SPEAKERS: Megha Sinha, Planner, NBBJ, Kim Way, Planner, Principal, NBBJ, Lisa Macklin, Principal, Comprehensive Facilities Planning, Inc., Terri Gehr, SVP of Business and Administrative Services & CFO, Columbus State Community College

2.2 Catalyst Out of Chaos – The Story of University Crossing – Baker 242

The University of Massachusetts Lowell is transforming itself from three disparate commuter campuses into a cohesive institution currently experiencing a sustained growth of 10% per year. University Crossing will serve as the social hub and gateway to the University and provide student life services and amenities needed to convert University of Massachusetts Lowell into a true residential campus. The degrees of transformationthat will occur at UML through University Crossing have substantial infrastructure and administrative impact that will result in positive change for future generations.

Challenges:

1. Building Consensus at All Levels: student groups, administrative and faculty working groups, oversight committees and executive cabinet – and maintaining steady progress.
2. Converting a Hospital into a University Center: a decommissioned hospital is not conducive for a simple renovation into a modern campus center
3. Organizing Diverse Program Groups into a Cohesive Whole: program includes Student Life, Police, Admissions, Dining, Health, Executive Cabinet, One-Stop, and the Bookstore

Status:

The project is scheduled to open in 2014. Today, we are in early Schematic Design. UML and Perkins+Will have worked closely together to tackle the conflicting agendas through the programming and design to create a building that will provide a new heart for the University of Massachusetts Lowell.

SPEAKERS: Sindu Meier, AIA Assoc. Perkins +Will , David Damon, AIA, LEED AP BD+C, Associate Principal, Perkins+Will, Deborah Poodry, Special Advisor, Capital & Space Planning at UMass Lowell

2.3 Rapid Transitions: Keys to Renovations with Challenging Constraints – Baker MCC

We have all been a part of a challenging renovation project: limited time, tight budget and it doesn’t really all fit just right. This discussion panel will focus on recent renovations undertaken at Suffolk University by Isgenuity (planning, architecture, interiors) for a range of spaces including labs, offices and administrative functions. Each project met strict budget and space requirements while achieving target dates for occupant relocation. The compressed design schedules required close coordination between the owner, the architect and contractor. Budgeting and permitting occurred simultaneously and many field conditions were reviewed and managed by the team. The shortened schedules challenged the design to move efficiently through the design process while managing client budgets and expectations. Much of the success of these projects rides on the designers’ abilities to use past experiences, good judgment and keen intuition to move the project along within schedule and budget. In the spirit of the conference theme, these renovation projects represent successful examples of project teams thriving in chaos.

SPEAKERS: Esther Nunes, Interior Designer/Project Manager, Suffolk University, George Takoudes, AIA, Principal, Isgenuity, Kate Spinelli, Interior Designer, Isgenuity

Experience in higher education financial affairs, land-use planning for the campus, and maintenance of campus facilities; investment management, strategic resource planning and government.Education: A native of Boston, Stephen Golding earned a bachelor’s degree in history from Washington College in Chestertown, Md., and a master’s degree in political science from the University of Delaware.Experience: VP for finance and administration at Cornell; VP for budget and finance at University of Colorado and its primary spokesperson on fiscal matters with the executive and legislative branches of Colorado state government; Morgan Stanley Investment Management – head of eleemosynary, or philanthropic, marketing and client services; VP for finance at the University of Pennsylvania and previously executive director of resource planning and budget.Golding also served in state government in Delaware, first as director of administration in the Department of Transportation, state’s budget director, secretary of finance – positions in which he reported to two successive governors.

3.1 Successfully Sustainable: An Exploration of Achieving LEED® Platinum – Baker 240

Today’s students demand a higher level of environmental consciousness for their college experience. Proper planning and execution of that plan provide current and future students the experience that they expect. This session is a case study of the design and construction of three different collegiate facilities. This session examines the campus factors and the design decisions that led to a successful LEED® Platinum projects.The presentation will also cover performance metrics criteria that were used.

1. Develop a goal for Sustainable Concepts / Strategies
2. Understanding of the requirements of the LEED Documentation and Certification Process
3. Understanding the evolution of sustainable design and construction on college campuses
4. Blending Client Expectations with LEED Requirements

The group will provide their review of the development of the projects and present the strategies, compromises, challenges and solutions in a team atmosphere. Time for questions and feedback from the audience willbe requested.

SPEAKERS: Michael Lubberden, Director of Facilities Planning and Management, Central College, Jeff Blosser, AIA, RDG Planning & Design, Jonathan Martin, ASLA, RDG Planning & Design

3.2 Public Places on Campus: New and Old Forms of Expression – Baker 242

While their primary mission is educational, American campuses are almost as important as social environments that support a cultural context. The iconic traditional form of the campus is the green quadrangle that is the social center, but contemporary campuses come in a broad variety of forms while sharing a common need to support the social life of the institution. Yet, social interaction is changing rapidly due to innovations like Facebook. This has led to interventions like “Starbucks-style” cafes in the heart of libraries, which would have been unthinkable 20 years ago. This session will explore the nature of contemporary Campus Public Places, with a particular focus on the recently completed Evansdale Campus Master Plan for West Virginia University. The plan is establishing an integrated campus that uses major new building projects to create public spaces and pedestrian connections on what is currently a part of the university dominated by vehicles, roadways and parking.

SPEAKERS: Robert Moyer, Director of Facilities Planning and Scheduling, West Virginia University, Alan Jesse Cuteri, AIA, LEED AP BD+C, Strada, Michael A. Stern, ASLA. LEED AP BD+C, Strada

3.3 Public/Private Partnership – The Historic Renovation of a Mixed Use Campus Property – Baker MCC

The Union Building project is a Twenty Three Million dollar ($23,000,000) redevelopment of an historic 85,000 square foot multistory office building with first floor retail located on the campus of Cleveland State University at 1836 Euclid Avenue in Cleveland, OH.  The building had been left substantially vacant, with the exception of part of the first floor retail space, for several years and had fallen into sever disrepair and was considered a significant liability to the university.  Working in collaboration with CSU, Liberty Development Company acquired the building and is currently redeveloping the property under the terms of a development and lease agreement with the university.  When construction is completed on September 15, 2012 the building will be the new home of several administrative and student services and educational departments that are currently scattered throughout the campus or are being leased in off campus buildings.  The building will also be the home of the newly created Northeast Ohio Medical University’s Cleveland State campus location.

This successful redevelopment project was made possible only because of this public/ private partnership between CSU and Liberty and the financing structure that included a combination of private equity, bond debt and State of Ohio and federal historic tax credits.

SPEAKERS: Jack Boyle, Special Assistant to the President, Capital Planning, Cleveland State University, Tom Kuluris, President, Liberty Development Company, Ty Stewart, Vice President, Liberty Development Company, Ryan Stefan, Senior Vice President, Piper Jaffray & Company

Academic tour

Research tour

Ridges Tour

6:30-9:00 Dinner – Shade Winery

4.1 Connecting Up and In: Planning for Growth on an Urban Campus – Baker 240

In 2011, the University of Toronto completed a master plan for its St. George Campus, located in downtown Toronto. Surrounded by thriving residential, commercial and institutional neighborhoods, the campus has little opportunity to expand beyond its boundaries, yet significant facility growth in the coming years is required to accommodate an increasing population.The University was faced with the challenge of planning for intensification on a campus with a high percentage of heritage buildings, limited “empty” sites, while maintaining an environment of high-quality buildings and open spaces. In addition, the current demand for academic space is such that swing-space is virtually non-existent, thus the shifting of faculties and departments can create domino effects, cascading across the entire campus.The speakers will address the approach taken in the development of the master plan to meet these comprehensive requirements. The presentation will be supported by specific examples that illustrate the challenges and opportunities of development on an already-dense urban campus.SPEAKERS: Lisa Neidrauer, Architect , Campus and Facilities Planning, University of Toronto, Jennifer Adams Peffer, Architect , Campus and Facilities Planning, University of Toronto

4.2 Making the Right Choice – Repurposing the Historic Baker Center – Baker 242

With a 60-year-old abandoned building on their hands, Ohio University had to decide whether to save or demolish the former Baker Center. Weighing the options for renovation, the cost of new construction and the nostalgia of alumni; OU made the right decision to repurpose the building. In this session, hear from OU’s Richard Shultz, Director of Design & Construction, along with architects from The Collaborative Inc. They’ll discuss making the best choice – either knock it down and start over, or work within existing constraints. OU and The Collaborative Inc will share what they learned from conducting a feasibility study, and how a similar study phase can arm you with the right information to make the best decision. Based on the study data, the team set out to renovate two neighboring buildings and join them together with a new addition in-between. Hear how the design team overcame the challenges of repurposing – like low floor-to-ceiling heights, adding ADA accessibility, reaching LEED Silver and navigating the State Architect’s Office new single-prime construction delivery method.

Controlled chaos – Two buildings, five floors: 90,000 SF renovation + two additions totaling 20,285 SF / divided over two phases = the new Scripps College of Communications.

SPEAKERS: Richard Shultz, Director of Design & Construction, Ohio University, Frank Beans, AIA, Architect / Partner, The Collaborative Inc., Dave Serra, Project Manager, The Collaborative Inc.

4.3 Big Ten Space Concerns – Baker MCC

The presentation begins with an overview of the Penn State “Empire” and then I go into each area of concern.

1. Sharing
2. Classrooms
3. Laboratories
4. Lack of Comprehensive Scheduling System
5. The Office
6. Server Rooms
7. Staff/Program Expansion Without Space
8. Instruction/Research Conflict
9. Storage Space Management
10. Decisions

I share what the issues are at Penn State and offer some solutions to better manage each area highlighted or that we don’t seem to be able to manage well for reasons that I try to figure out. I find that my big ten space worries are very consistent with other institutions of higher education. I use mostly pictures and some graphs of information specific to Penn State to go through each area. Here are two examples:

Sharing: Once we got to the University, we all forgot how to share. We suddenly feel like we “own” our space and don’t want anyone else to use our meeting rooms, seminar rooms, or instructional spaces. We believe that the more space we “control” the more power we have. I have a graph of lots of spaces on campus that we should be willing to share. This context I believe is leadership – if we let people continue to hold on to space that should be or could be shared without valid justification, this culture is only supported and thrives.

Classrooms: We still have some of these awful antiquated classrooms with wooden chairs bolted to the floor, no air conditioning, etc., where our undergraduate students spend ¾ of their paid instructional time. Classrooms are in transition, and yet we have not transitioned from the early 1900s (we still have some of these). I go into how classrooms are transitioning, and how what we do does not always fit what we say we want to do. Again, I have lots of charts, pictures, and so on. I can tell how at Penn State we finally started focusing on improving our classroom environments and funding was allocated to bring our base instructional facilities to better support our core mission and our rhetoric.

SPEAKER: Deborah Howard, Director for Facilities Resources and Planning, The Pennsylvania State University, Shawna Bolin Planning Director, OU Construction & Planning

5.1 Consensus Decision Making – Advantages of a Master Plan ‘Lite’ – Baker 240

This presentation will define and address the benefits of doing a focused design, program, and/or campus ‘Master Plan Lite’ process. The focus can be on a single building renovation/expansion plan, a defined section of campus development, or even a larger university context. The concept of a master plan / study ‘lite’ effort is a much more focused, concentrated and timely information organization / design effort (study cost typically $50k or less) vs. a full blown larger campus comprehensive master plan (study cost $75k or more). The benefits of such effort to the owner: easy on client budget, aligns all various stakeholders, gets all conversations and agendas on the table (facilities, users, athletics, student life, finance, administration, etc.), shared understanding of benchmarking with peer institutions, can generate fundraising graphics, etc; with the goal to help facilitate informed near term decision making. The benefit of such effort to architect / design team: knowledge of client and specific needs, understanding of true underlining issues behind the scene, client more clear on expectations from study team (marketing), etc.Case Studies:Ohio University Athletic Master Plan (Dick Planisek/OU part of study), Penn State Basketball / Bryce JordanArena Expansion, Jordan Area Events Master Plan , Marquette Campus Recreation Study, VanderbiltAquatics Study, University of Illinois- Springfield Student UnionSPEAKERS: Troy Sherrard, AIA, CPRA, Moody Nolan, Janet Jordan, CPRA, Moody Nolan, Bob Larrimer, AIA , Moody Nolan, Dick Planisek, RA, Ohio University

5.2 NEW ECONOMIC REALITY? Housing Master Plan for Fairmont State University – Baker 242

Student housing continues to be a focus for colleges and universities nationwide. After more than a decade of aggressive new development and costs rising to a median of $70,000/bed, institutions find themselves pressured to revisit older housing stock and traditional housing models. New economic realities have focused institutions on balancing market preferences with offering students affordable alternatives to the more robust private suite and apartment accommodations that were in such demand. For urban and densely developed institutions the stakes can be even higher with limited land assets and development requiring the removal of older buildings to make way for new inventory. This session will explore the business and market context of the recently completed housing master plan at Fairmont State University, review recommendations for extending the life of existing housing balanced with modest new development, and look at the realities of carrying large debt and absorbing the cost of renovation over time. Information shared will reveal a wide array of strategies useful to planners, operators, designers and builders of student housing.

SPEAKERS: Daniel Gockley, Director of Residence Life, Fairmont State University, Alan Schlossberg, AIA, LEED AP, Principal, Perkins Eastman

5.3 Expanding the Compost Facility (and our patience) – Baker MCC

In 2009, Ohio University put into operation the largest in-vessel composting unit at any college or university in the state. In the summer of 2012, the Compost Facility Expansion Project will triple the capacity of the existing facility by adding a 4 ton per day expandable in-vessel composting system in a new post frame building. Additional features to this project include a 240-gallon solar thermal water heating system, a 31.9 kW photovoltaic array, a waste oil heater, and a rain water collection system. The site will be further developed to process and mature the compost. This will allow the University to divert and recycle the balance of the organic waste stream from the Athens Campus. Funded, in part, by an American Recovery and Reinvestment Act (ARRA) grant, this project has offered its fair share of excitement and chaos to the University. Along the way, key participants came and went, went and returned, or were replaced. Funding was arriving from various sources, with differing accountability issues. The design process was started and stopped as often as a Chicago tram. We will take a look at how the project unfolded and how we approached the problems and deadlines.

SPEAKERS: Annie Laurie Cadmus, Director of Sustainability, Ohio University, Mark E. Whitney, Project Manager, Ohio University, Lee Weber, PE, LEED AP, Project Manager, DLZ Ohio, Inc.

Motivational Speaker: Her company, N~Compass Consulting, guides clients as they “Navigate the Art and Science of Change.” Her well-proven methods provide her clients the necessary blueprints for successful change strategies, human development and personal growth.Kathy’s background as a successful business woman and entrepreneur is combined with 17 years of management experience. Prior to forming N~Compass Consulting, Kathy was the director of training and organizational development for nearly 2,000 employees at The Ohio State University. Kathy has held various leadership positions in student affairs administration, admissions, and leadership development at Bowling Green State University, North Carolina State University, and The Ohio State University. This gives Kathy the unique ability to understand the issues of management and still deliver the necessary message to audiences in her warm and accessible manner.